Here you will find any updates that are made to the guide, with the newest ones starting at the top. Please scroll down the list to see any changes made to guide since July 1, 2022.
Minor changes like typo corrections or punctuation are not listed here, but your feedback when you find them is always welcome!
You can also find speficic updates to each chapter at the bottom of the chapter.
Click here to go back to the training guide menu page.
April 24, 2024: PTO Policy
Requirements and required documentation for using PTO for Client-Initiated Cancellations clarified.
April 18, 2024: Psychotherapy Guide
Language for Assessment and Planning for children's psychotherapy clarified that a CASII/ECSII is required to determine if the child is eligible for CTSS Psychotherapy.April 16, 2024: Treatment Supervision Guide
Action Items language added as an essential part of Treatment Supervision.
April 16 28, 2024: Housing Stabilization Services Guide
Information and Procedures for Moving Expenses added.
April 15 28, 2024: Staff Benefits Guide
Link to information about and links to Teladoc flyer and website added.
April 10, 2024: Service-Specific Guides for ARMHS, CTSS, Psychotherapy, and Diagnostic and Clinical Professional Services.
Language added that an annual DA is no longer required for any service, rather the previous DA is reviewed and a new DA conducted if determined necessary or recommended by the conclusions in the review.
April 2, 2024: Rights of the People We Serve Treatment Consent section.
We have discovered language in the MHCP that allows verbal consent for Telehealth Mental Health services delivered at least in part via Telehealth.
March 21, 2024: Telehealth Guide
Treatment Consent requirements clarified to match the previous update on this topic.
February 16, 2024: Client Rights Guide
Treatment Consent requirements added and clarified.
February 13, 2023: DA Update Requirements
DA requirements updated, including when we will conduct a new DA.
January 29, 2024: CTSS.
CASII or ECSII required for determining CTSS eligibility during the Intake DA or DA update.
January 29, 2024: Personnel Policy.
Work Breaks section added. Notification to nursing mothers that breaks are allowed to express milk and a private room will be provided.
January 25, 2024: Integrated Care Management Guide.
Correction to requirement for updates to the Diagnostic Assessment for Case Management. A update to the DA is required only every three years.
January 24, 2024: Paid Time Off and Leaves of Absence Guide.
Corrections to PTO accrual rates for hourly staff that were posted on December 28, 2023.
January 5, 2024, 2023: Approved technologies for telehealth updated and shortened.
January 3, 2024, 2023: Paid Time Off and Leaves of Absence Guide.
Guidelines added for use of PTO when experiencing cancellations.
December 28, 2023: Paid Time Off and Leaves of Absence Guide.
Accrual rates increased for all positions at 0.6 FTE and higher
November 14, 2023: Effective Advocacy and Health Care Programs and Insurance Advocacy guides.
Advocacy Guidance for Waiver Programs, Home Care Services, Home- and Community-Based Health Care Services moved from general Effective Advocacy guide to Health Care Programs and Insurance Advocacy.
November 6, 2023: Staff Tobacco, Alcohol and Drug Use
Cannabis Policy added. Testing policy modified and clarified.
November 2, 2023: Person-Centered Planning Guide
Treatment Resources added (DSM-5 Crosscutting Measures).
Oct 6, 2023: Staff Benefits Guide
Language on Technology Purchases matching fine-tuned and financing policy added.
August 23, 2023: CTSS Guide.
Clarification of service types to use while documenting CTSS services, including Psychotherapy and Treatment Planning.
July 27, 2023: Adult Functional Assessmsent
Document Assessment Work: service types for treatment/service plan and progress review writeup standardized.
July 17, 2023: Principlles of Person-Centered Planning.
Progress Reviews required every 60 days for all services. Updates to service-specific guides in the works but will not be listed separately here.
Jun 8, 2023: DA Guide
THe Extended DA is no longer an option for billing DAs.
Jun 6, 2023: DA Guide
Clarification of when a DA might be sent back for corrections, and by whom.
June 2, 2023: Telehehealth Guide.
Telehealth services by audio-only technology (example telephone) remain authorized through June 30, 2025 per legislative action. (The previous expiration date was June 30, 2023.)
May 29, 2023:
SDQ clarified as an optional assessment.
Progress Review requirements updated to match 245I.
Resource added: link to Mn Statute 245I.
May 12, 2023: Preventing Fraud, Waste and Abuse
Minor language clarifications in definitions of fraud, waste, and abuse.
May 11, 2023: Treatment Supervision Guide
Ad Hoc Treatment Supervision language added.
Statutory language added that Treatment Supervision must be done using interactive methods.
Use of Client-Specific Clinical Consultation clarified.
Language on scheduling supervision added.
May 7, 2023: Data Privacy, HIPAA, and the Minnesota Health Records Act Guide
Minor grammar and language clarifications for clarity.
May 7, 2023: Guide to Staff Benefits
Voluntary Accident and Critical Illness benefit added. Check back later for more information on this benefit.
May 7, 2023: Career Development and Performance Management Guide
Links updated.
May 1, 2023: Integrated Care Mmanagement Guide
Language clarification in eligibility table. No change of rules.
April 29, 2023: Referral, Admission and Discharge Guide
Process added for referrals who fail to engage.
April 29, 2023: Treatment Supervision Guide
Resource link to Mn Statute 245I added.
April 29. 2023: Orientation Guide
Updated the order of orientation training to comply with statute 245I where applicable.
April 28, 2023: Staff Health and Safety
Coronavirus Response Plan retired and COVID-19 guidance added to this guide.
April 26, 2023: Client Rights
Additional rights added. Notification procedures added.
April 26, 2023: Client Safety, Accidents, Incidents and Sentinel Events.
Chapter re-titled to include Client Safety. Risk Assessment section added.
April 26, 2023: Client Safety, Accidents, Incidents and Sentinel Events.
Chapter re-titled to include Client Safety. Risk Assessment section added.
April 21, 2023: Housing Stabilization Services
Referral to Admission instructions addded. This guide remains a work in progress and will likely see additional changes in coming weeks or months.
April 18, 2023: Purpose and Use of the Guide
Clarification of sources of information used for this guide.
April 18, 2023: Health Care Programs and Insurance Guide
Additional information on renewal notices added and link to the revised renewal form that will be mailed to particants added.Link to Sliding Fee Scale removed as we no longer offer this.
April 18, 2023: Technology Guide
Addition of SignWell service.
April 10, 2023: Housing Stabilization Services
Discharge procedures added.
April 6, 2023: Treatment Supervision
Treatment Supervision moved to the new chapter Treatment Supervision Guide found in Services>Treatment Supervision.
April 5, 2023: EIDBI Guide
Update DA eliminated as a type of DA.
Non-Billable EIDBI note types added and described.
.April 5, 2023: Diagnostic Assessment Guide
Update DA eliminated as a type of DA.
Navigation menu updated.
March 28, 2023: ICM Guide
Process for Initiating BHH services clarified to require Authorization forms prior to eligibility review.
March 19, 2023: Psychotherapy Guide.
1) Instructions for Prolonged sessions (peviously called "Extended") updated to comply with changes in state rules.
2) Documention guidelines updated to reflect these rules and administrative simplification of documentation.
3) "Extended" session language replaced with "Prolonged" to match DHS language.
March 14, 2023: Principles of Person-Centered Assessment and Planning
Language added to the section on Using the Adult Intake Adult Intake Assessment and Plan and Adult Re-Engagement Assessment and Plan to clarify that these plans are set to expire at 90 days from approval.
March 10, 2023: Telehealth Guide
Resources and References added.
BHH temporary suspension of the 90-day face-to-face contact rule eliminated. This service may still be provided using telehealth.
Language on Case Management changed to use the term Interactive Video per state requirements, and significantly limited.
Language added that audio-only telehealth services are authorized only until July 1, 2023.
February 8, 2023: Language simplified for a second time in Work Restriction, Isolaton and Exposure Protocols in the Coronavirus Response Plan.
February 2, 2023: De-Ecalation training powerpoint added to Positive Behavioral Redirection, De-Escalation and Intervention Guide.
January 19, 2023: Language corrected in Integrated Care Guide.
Required assessments for BHH: Annual DA not required.
January 6, 2022: Diagnostic and Clinical Professional Services
Screening, Brief Intervention, and Referral to Treatment (SBIRT) guidance added.
December 30, 2022: Administrative and Clinical Supervision
Treatment Supervision clarified for all services and roles. Additional other supervision, observation and mentoring requirements added to this section. Section heading changed to reflect that it contains these additional requirements.
Treatment Supervision Agenda revised.
December 29, 2022: Diagnostic and Clinical Professional Services
References to the DA Update removed in response to 245I.
December 29, 2022: Annual and Advanced Training
Annual refresher training schedule for 2023 posted. Chapter posted to navigation menu.
December 29, 2022: Career Development and Performance Management
Core Competencies defined.
December 29, 2022: Paid Time Off and Leaves of Absence
Refinements to the policy for Paid Time for Snow Days, Office Closures and Other Emergencies.
December 28, 2022: Risk Assessment, Crisis and Recovery Maintenance Planning
Chapter reviewed. Link to WRAP updated. Options available in the FA/HWA for development of a crisis plan updated to match current template. References to related guides added in introduction.
Instructions for using Action Items for plans to develop Crisis Response or Recovery Maintenance plans added.
Language on reporting in cases of Adult in Need of Protection and Abuse or Exploitation clarified.
December 21, 2022: Paid Time Off and Leaves of Absence
Policy for Paid Time for Snow Days, Office Closures and Other Emergencies added.
November 30, 2022: Early Intensive Developmental & Behavioral Intervention
Coordinated Care Conference participants clarified and clarification that the CMDE provider and QSP are not mandated to attend.
November 30, 2022: Personnel Policy
Language clarified on the notice period for voluntary termination, and the positions more specifically defined regarding from whom we require a 30-day notice (with Integrated Care Managers specifically) listed. This provision is effective January 1, 2023.
November 28, 2022: Adult Functional Assessment, Health and Wellness Assessment, Level of Care, and Status Asssesssment
WHODAS guidance moved and described as a potential addition assessment that may be used in some situations. References to a required Level of Care (Service Intensity) assessment removed.
November 28, 2022: Integrated Care Management: Case Management and BHHS
Eliminated reference to the Service Intensity Assessment in required assessments.
November 28, 2022: Adult Rehabilitative Mental Health Services
Level of Care assessment requirements updated to reflect new MHCP policy.
November 28, 2022: Human Resources
Fixed some typos. Your feedback is welcome on anything here.
November 28, 2022: Paid Time Off and Leaves of Absence
Language added for accrual and use of PTO by piece rate employees. Some typos found and corrected.
November 25, 2022: Paid Time Off and Leaves of Absence
Language clarified for use of PTO during the pay period and flexing of hours by hourly staff.
November 16, 2022: Career Development and Performance Management
Termination of Employment section added.
November 15, 2022: Health and Safety for Staff and Clients (Quick Links)
This quick reference was created on November 15, 2022.
November 15, 2022: Health and Safety Guide for Center-Based Services for Children
Updated section on reportable illness/disease with links to resources on this subject, including educational resources for parents.
Navigation menu improved.
November 15, 2022: Positive Behavioral Redirection, De-Escalation and Intervention
Prohibition on restraints for adults added. Language changes to apply the policy/procedure to both adults and children. Headers and navigation updates.
Threats of Harm section added.
November 15, 2022: Paid Time Off and Leaves of Absence
Policy on leaves exceeding 12 weeks added. Navigation fine-tuned.
November 10, 2022: Orientation Guide
Replaced guide training, classes and outside training with a combined table. Updated training to comply with statute 245i where applicable.
October 20, 2022: Paid Time Off and Leaves of Absence
The policy on payout of accrued PTO has been clarified. Language was added that there will be no payout when an employee fails to return from a leave of absence (a form of quitting without notice). Language also added that working out the notice period is considered met if the employee works fewer hours during the notice period because of a stepdown in clients served due to client transitions.
October 12, 2022: Data privacy, HIPAA, and the MHRA
September 28, 2022: Guide to Staff Benefits
Link to information about the Employee Assistance Program added.
September 27, 2022 Assessment, Planning and Documentation Guide
LOCUS guidance removed and replaced with WHODAS guidance in the Level of Care (Service Intensity) Assessment section.
September 9, 2022 Assessment, Planning and Documentation Guide
Adult Intake and Re-Engagement FA/HWA and Treatment/Service Plan introduced and described.
July 13, 2022 Telehealth Guide
Instructions for the location description added for telehealth services.
