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Psychotherapy




Pscyhotherapy

Psychotherapy is planned and structured, face-to-face treatment of a recipient’s mental illness., provided using standard techniques or modalities, directed toward measurable goals and objectives specified in the recipient’s individual treatment plan (ITP).

When provided in conjunction with other mental health services, psychotherapy can and should provide guidance to these other services to support the whole person.

This section of the guide has been updated most recently on September 20, 2018. Check back often for updates.

Eligibility and Referrals

Any adult or child with a diagnosed acute, serious or chronic mental health condition or behavioral disorder may receive psychotherapy. An individual may recieve up to three sessions of psychotherapy prior to the completion of the diagnostic assessment. Apply good judgment in referring persons to psychotherapy. Consider factors that must be present to support treatment readiness, participation and progress, such as basic needs, safety, stability, physical health, transportation, and others.

Children who are CTSS eligible should receive pyschotherapy as a service under that umbrella. Refer to that guide for information about psychotherapy for these children.

Assessment & Planning

General Psychotherapy Requirements


Procedures for Adult Psychotherapy Treatment Planning

Develop the adult Psychotherapy Treatment Plan during the first psychotherapy session.

Treatment Planning Procedures - Children

Required Assessments

The following assessments are required for Psychotherapy services to children:

Develop the child Psychotherapy Treatment Plan during the DA and/or the first psychotherapy session.


First Service - Develop Goals and Objectives

Business rules require that you record progress on objectives (outcome statements) for psychotherapy services, even during the first session. During the first session, you will need to identify at least one goal and one objective, and approve it (or have it approved by your supervisor) in order to document the session. Do that on the day of service.

Service Delivery & Coordination

Session Frequency

Frequency of psychotherapy should be identified in a person-centered planning process. If psychotherapy is likely to be long in duration, limit frequency to once every two weeks unless assessment of risk factors, high stressors, recent trauma or grief, or other urgency merit more frequent sessions.

Depending on the payer, psychotherapy may be limited to 26 sessions per year without prior-authorization. Psychotherapy for Crisis is included in this count.

Clients who are insured through Blue Plus, UCare and Health Partners Medicaid PMAP plans are allowed to exceed the 26-session cap without prior-authorization when we have documented the medical necessity for this in the recipient's file.

Check with the Clinical Services Manager for the maximum number of sessions allowed for your client.

Consider This

While long-term therapy should follow the frequency and duration guidelines here, consider that psychotherapy need not necessarily always be a long-term service.

For both children and adults, consider brief intervention therapy - addresssing an immediate need, working through an issue, learning about symptoms, developing some skills, and informing other services.

Clients who discharge from brief intervention therapy can always return later if more issues arise or they don't feel they have the problem resolved.

In these cases, it might be appropriate to provide more frequent sessions with the intent on ending the service sooner.

When the course of psychotherapy treatment will exceed the maximum allowed number sessions during a calendar year and there is a strong medical necessity case for exceeding the maximum, you may be able to obtain prior-authorization from the payer, in consultation with a Treatment Supervisor.

However, obtain prior authorization before providing services that exceed the frequency or maximum allowed.

Session Duration

Session duration for psychotherapy may be 30, 45, or 60 minutes. Face-to-face time with the client for these sessions must be a minimum of 16-37, 38-52, and 53+ minutes respectively. The balance of the duration may be used for documenting the notes for the session.

Coordination with Other Services

As a psychotherapist, we expect that you will not only take a keen interest in, but a lead role in assuring the quality of other services received by the persons you serve. This includes referring them to medically-necessary services, assuring that the service plans address needs you have identified in the diagnostic assessment, monitoring engagement in and satisfaction with these services. You will review the assessments and plans for these services, approving individual components (and making final approval if you are fully licensed).

ARMHS can support Psychotherapy by including reinforcement and practice of coping/symptom management skills learned in therapy, or by providing skill development in other domains to improve engagement in therapy, remove barriers to participation, and improve independent living skills.

Case Management and Behavioral Health Home Services can support Psychotherapy by helping the individual locate and use resources to meet health care and basic needs and remove barriers to participation in therapy, as well as to overcome other functional barriers and deficits not addressed in psychotherapy.

Coordination includes:


Special Psychotherapy Services

Interactive Complexity

Interactive complexity may be used only with Individual (not family) psychotherapy. Use the Interactive Complexity add-on code to designate a service with interactive complexity. Report interactive complexity for services when any of the following exist during the visit:

Document Interactive Complexity by selecting this as an add-on in the progress note.

Interactive Complexity requires supervisor review and authorization in all cases. It may be used in conjunction with a prolonged session. It may not be used with Psychotherapy for Crisis.

Psychotherapy for Crisis

Psychotherapy for Crisis helps to reduce a recipient’s mental health crisis through immediate assessment and psychotherapeutic interventions.

Psychotherapy for Crisis is not appropriate for:

Provide crisis psychotherapy when an individual who:

and who

experiences a sudden onset or increase of mental illness symptoms that put the recipient at risk of one of the following:

Eligible recipients of crisis psychotherapy do not need to have a current diagnostic assessment. A person who presents with a crisis may receive one crisis session. In this case, the psychotherapist must determine a diagnosis of mental illness using a brief emergency assessment. A recipient may receive one session of Psychotherapy for Crisis prior to receiving a diagnostic assessment.

Documenting Crisis Psychotherapy

Documentation of Psychotherapy for Crisis must include:

Service Duration for Psychotherapy for Crisis

Psychotherapy for Crisis must be at least 30 minutes in duration, considering the elements that must be included in this service. See instructions below for documenting prolonged crisis psychotherapy sesions totaling 90 or 120 minutes.

Prolonged Sessions

Psychotherapy for Crisis sessions that require an intervention that prolongs the session when it lasts 91 minutes or longer. Document an prolonged session by using the Prolonged Psychotherapy Session add-on.

For Crisis Pscychotherapy, up to two add-ons may be used for prolonged sessions of 30 minutes (90+) or 60 minutes (120+).

Explain in the narrative why the prolonged session was necessary.

Documenting Psychotherapy Services

Adult Psychotherapy

Use the following service types for Adult psychotherapy services.

Service Name Use For Counts Toward Target Time
Psychotherapy Adult
Psychotherapy Adult by EL Trainee
Minimum 16 minutes. 16-89 minute session. Tabs will determine the proper code based on duration of the session and qualifications of the provider. Yes, at 30, 45, or 60 minutes
Psychotherapy Adult - Cancellation Other Appointment is cancelled for reason other than the recipient cancelled – explain the reason for the cancellation. No
Psychotherapy Adult File Note Documenting brief information for the file. No
Psychotherapy Assmt and Planning Adult Developing the psychotherapy plan outside of the therapy session. No
Psychotherapy Client Cancellation Adult Recipient cancels or no-shows for an appointment. Explain the circumstances. No
Psychotherapy Contact & Scheduling Adult Time spent attempting to contact clients to set appointments. No
Psychotherapy Crisis Adult
Psychotherapy Crisis Adult by Trainee
Psychotherapy for Crisis as defined above.

Prolonged add-on for 90 minutes or more. Up to two may be added if the session lasts 120 mintues or more.
Yes
Psychotherapy Family w/o Patient Adult
Psychotherapy Family w/o Pat Adult Trn
Family psychotherapy when the recipient is not present in the session.

Duration guideline: at least 53 minutes.
Yes, at 60 minutes 
Psychotherapy Family w/ Patient Adult
Psychotherapy Family w/ Pat Adult Trn
Family psychotherapy when the recipient is present in the session.

Duration guideline: at least 53 minutes.
Yes, at 60 minutes
Psychotherapy Group Adult
Psychotherapy Group Adult by Trainee
Group therapy.

Duration guideline: at least 53 minutes.
Yes, at 60 minutes
Psychotherapy Multi Family Adult
Psychotherapy Multi Family Adult Trainee
Group family therapy

Duration guideline: at least 53 minutes.
Yes, at 60 minutes
Psychotherapy Service Coordination Adult Coordinating, communicating with other mental health, health care, social services, residential, and other providers. No

Adult Psychotherapy Add-Ons

Use the following add-on service types for adult psychotherapy.

Service Name Use For Adds to Target Time
Psychotherapy Adult Int Complexity Adding on interactive complexity as defined above. Not applicable
Prolonged Psychotherapy Session Extending a psychotherapy session over one hour by at least 30 minutes Yes
Prolonged Psychotherapy Crisis Adult Extending a psychotherapy session over one hour by 30 mintues. Up to 2 extensions may be added. Yes
Recovery Team Meetng Facilitating a Recovery Team Meeting with other providers. Depends.
Therapy Travel Adult Adding on travel to a therapy session provided in a home or community location. Yes
Adult Therapy CCN Travel Documenting time and mileage to a cancelled adult session in a home or community-location. No

Child Psychotherapy

Use the folowing service types for child psychotherapy.

Service Name Use for Target Time
Psychotherapy Assmt & Planning Child Conducting standardized outcome or other assessments, and treatment planning for psychotherapy for children who are not CTSS-eligibile. No
Psychotherapy Child
Psychotherapy Crisis Child Trainee
Minimum 16 minutes. 16-89 minute session. Tabs will determine the proper code based on duration of the session and qualifications of the provider. Yes at 30, 45 or 60 minutes
Psychoeducation Family w/o Recip Child
Psychoeducation Fam w/o Recip Child Trn
Providing Psychoeducation Services as defined above to family members without the child present Yes
Psychoeducation Family w/ Recip Child
Psychoeducation Fam w/ Recip Child Trn
Providing Psychoeducation Services as defined above with the child present.. Yes
Psychoeducation Individual Child
Psychoeducation Individual Child Trainee
Providing Psychoeducation Services to the child. Yes
Psychotherapy Crisis Child
Psychotherapy Crisis Child by Trainee
Crisis psychotherapy as defined above. Yes
Psychotherapy Family w/o Patient Child
Psychotherapy Family w/o Pat Child Trn
Family psychotherapy Yes
Psychotherapy Family w/ Patient Child
Psychotherapy Family w/ Pat Child Train
Family psychotherapy Yes
Psychotherapy Group Child
Psychotherapy Group Child by Trainee
Group psychotherapy Yes
Psychotherapy Multi Family Child
Psychotherapy Multi Family Child Trainee
Group psychotherapy to families Yes
Psychotherapy Contact & Scheduling Child Calling or corresponding with children and families to arrange services. No
Psychotherapy Child File Note Making a note in the child's file. No
Psychotherapy Service Coordination Child Coordinating/collaborating with other providers who serve the child. No
Psychotherapy Child - Cancellation Other Cancellation of psychotherapy services for reasons other than the child or parent cancelled. No
Psychotherapy Client Cancellation Child Child or parent cancelled or did not attend the therapy session. No

Child Psychotherapy Add-Ons

Use the folowing service types for add-ons to child psychotherapy.

Service Type Use For Adds to Target Time
Psychotherapy Child Int Complexity Interactive complexity as defined above No
Prolonged Psychotherapy Crisis ChildPsychotherapy for Crisis as defined above.

Prolonged add-on for 90 minutes or more. Up to two may be added if the session lasts 120 mintues or more.
Yes
Prolonged Psychotherapy Session Psychotherapy for Crisis as defined above.

Prolonged add-on for 90 minutes or more. Up to two may be added if the session lasts 120 mintues or more.
Yes
Therapy Child CCN Travel Travel to a cancelled therapy session in a home or community-based setting. No
Therapy Travel Child Travel to a therapy session in a home or community-based setting. Yes

Progress Review and Quality Assurance

Progress Defined

Progress in psychotherapy is measured by the progress of each individual, as determined by his or her treatment plan. However, some broad goals that indicate success in psychotherapy are:

Discharge

Disharge from Psychotherapy may occur in any of the following circumstances:

Administrative Discharge

Administrative Discharge occurs when a recipient has:


Clinical Discharge

Clinical Discharge occurs when the recipient:


Psychotherapist Job Duties

Caseload Management


Referral and Service Coordination


Treatment Progress


Resources

Minnesota Health Care Programs Manual: Psychotherapy

Minneasota Health Care Programs Manual: Psychotherapy for Crisis

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Updates to this Guide



March 19, 2023:

1) Instructions for Prolonged sessions (peviously called "Extended") updated to comply with changes in state rules.

2) Documention guidelines updated to reflect these rules and administrative simplification of documentation.

3) "Extended" session language replaced with "Prolonged" to match DHS language.



April 18, 202: Language for Assessment and Planning for children's psychotherapy clarified that a CASII/ECSII is required to determine if the child is eligible for CTSS Psychotherapy.