You've got a right to privacy.

Data Privacy Notice to our Clients

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Your Right to Privacy Is Protected By Law

Federal and state laws protect right to confidentiality of health records of all Accend Services clients. These laws include the federal law known as HIPAA (i.e. the Health Insurance Portability and Accountability Act of 1996) and Minnesota Statutes Chapter 13, or the Minnesota Government Data Practices Act. These laws require that we take special care to make sure that our clients' records are kept confidential, or private. This means that we must:

Persons to Whom We May Release Records Without Consent

Accend Services will not release client health records without a signed and dated consent from the client or the client's legal guardian or conservator. There are some exceptions. Some of those exceptions include the following:

Under Minnesota law, we may also be required to provide information to other persons or organizations for specific purposes and for coordination of your services. We will log of these releases in client records and make these logs available to clients upon request. Unless required by law, Accend Services will not release information to any other agency without a signed and dated consent from the client or his or her authorized legal representative. When we disclose information to these agencies and individuals, we will disclose only the minimum necessary required. Some examples of persons or agencies to whom we might disclose information include, but are not limited to, those listed below.

Client's Right to See Records

Federal and state law also requires that clients may review any information in their health and program records kept by health care providers regarding any diagnosis, treatment and prognosis. If a client or authorized representative asks in writing, we will provide copies of records or copies of a summary of the information in the records. We may not provide this information if we have determined that it is detrimental to the client's physical or mental health, or is likely to cause the client to inflict self harm, or to harm another. If such a determination has been made, then the information shall be given an appropriate third party. State and federal laws also set a maximum charge for finding and copying records. In cases where clients make reasonable requests, we will provide a summary of the information in the client's record at no cost.

Reporting Data Privacy Violations

Any staff member, client or other affected party may report data privacy violations by contacting the Operations Director, Clinical Director or other officer/director of Accend Services as soon as possible after learning of the potential privacy violation.

Data Storage

Accend Services will maintain client records for a period of at least 7 years following termination of services.